The Verify button checks a CAPSDAC 2.0 Domain for missing or badly formatted data before you export it, so errors are fixed in the system instead of being rejected by the state after submission. This article explains how to run Verify, what each rule checks, and why it matters.
Instructions
- Open the CAPSDAC report for the domain and report month you need, and generate it.
- Click Verify. It sits between the Export and Back buttons.
- Review the error list. Each line names the record (child, family or classroom) and the message for the field that failed.
- Open the source record and correct the field. Use the Field reference section below to see what each rule expects.
- Return to the report, regenerate it, and click Verify again.
- Repeat until Verify returns no errors, then click Export.
Field reference
Fields checked in every domain
These identifiers tie each record to an agency, a site and a child. The CICN field is checked in every domain except Classroom.
| Field | What Verify checks | Location |
| Reporting Local Educational Agency (LEA) | Must be exactly 7 characters Letters and/or numbers only | Admin Module > Sites > LEA County Code + LEA District Code |
| Preschool CDS Code | Must be exactly 7 characters Letters and/or numbers only | Admin Module > Sites > LEA School Code |
| CICN (Child ID Case Number) | Max 30 characters Letters and/or numbers only | Student Module > Personal Info Tab > Student ID |
Enrollment Domain
| Field | What Verify checks | Location |
| Enrollment Start Date | Date should be within the current fiscal year | Student Module > Personal Info Tab > Enroll Date |
| Enrollment End Reason | Required when an Enrollment End Date is entered | Student Module > Personal Info Tab > Enroll End Reason |
| Eligibility Status |
Field should not be blank
| Student Module >Eligibility Tab > Family > Basic > EED 9600 / CCD 26 Eligibility Type |
Child Domain
| Field | What Verify checks | Location |
| Child DOB | Field should not be blank Must fall in the CSPP age range for the report month | Student Module > Personal Info Tab > DOB |
| IEP / IFSP | Field should not be blank Reporting month must fall within start and end date. | Student Module >Eligibility Tab > Student > IEP/IFSP Field |
| Effective Start Date | Field should not be blank Date should be within the current fiscal year | A Student Module >Eligibility Tab > Student > Basic > PLIS/CAPSDAC Start Date |
Attendance Domain
| Field | What Verify checks | Location |
| Days Expected | Must equal Days Attended + Days Absent Excused + Days Absent Unexcused + Days Absent Suspension + Days Attended Suspension Cannot be 0 | Student Module >Schedule >Normal/School Schedule (Certified Days) |
| Days Attended | Cannot exceed Days Expected | Attendance Record |
Family Domain
| Field | What Verify checks | Location |
| Head of Household 1 Highest Education Level | Should not be blank | Student Module >Parents/Guardians > Parent A Education |
| Head of Household 2 Highest Education Level | Should not be blank | Student Module >Parents/Guardians > Parent B Education |
| Family Income | Should not be blank | Student Module >Eligibility Tab > Family > Family Income > Family Income |
| Head of Household 1 Need for Service |
Should not be blank
| Student Module >Eligibility Tab > Family > Basic > EED 9600 / CCD 26 Need Type A |
| CalWORKs Recipient | Should not be blank | Student Module >Eligibility Tab > Family > Basic > CalWORKs Recipient |
| Family Size |
Should not be blank
| Student Module >Eligibility Tab > Family > Family Income >Family Size |
Classroom Domain
| Field | What Verify checks | Location |
| Volunteer Frequency | Should not be blank | Admin Module > Sites > Classroom >Volunteer Frequency(CAPSDAC) |
| Language Program Type | Should not be blank | Admin Module > Sites > Language Program Type(CAPSDAC/PLIS) |
| Language Used in Classroom | Should not be blank | Admin Module > Sites > Language(s) Used - Lead Teacher + Language(s) Used - Other Program Staff |
Classroom Enrollment Domain
| Field | What Verify checks | Why it matters / how to fix |
| CSPP ID (California State Preschool Program Identification Number) | Exactly 10 characters | A Student Module >Eligibility Tab > Student > CAPSDAC > CSPPID |
| Classroom Enrollment Start | Field should not be blank Date should be within the current fiscal year | Admin Module > Sites > Classroom > CAPSDAC Effective Start Date |
Comments
0 comments
Please sign in to leave a comment.