| Terms | Acronyms | Descriptions |
| Absence | ABS | The child is scheduled for care however does not attend. Provider may or may not charge depend on the type of absence. This is configurable in CC4. |
| Authorizations | The care schedule for the child, which is determined by the service period, provider, and daily hours. | |
| Attendance Hours | The actual sign in/out time of the child for one date within the service period. | |
| Calculation or Payable | Attendance Hours that have been capped based on certified needs. | |
| Care | The care schedule for the child, which is determined by the service period, provider, and daily hours. | |
| Certified Hours | The planned sign in/out time of the child for one date within the service period that are approved by agency. | |
| Payment ID or Claim IDs | The payment request; can also be used when referring to an Attendance Sheet submitted by the child care provider requesting reimbursement for subsidized care provided. | |
| Payment Period or Claim Period | A length of time for payment/claim, the period is monthly basis. | |
| Drop-In Care | DI | Unscheduled care |
| Evening and Weekends Adjustment Factor | EW | 1.125 or 1.25, based on the regulation for any after hours use. |
| After Hours | AH | Between 6 pm to 6 am on weekdays and all hours on weekends. |
| Extended Week | The last week of a month when the last day of that month does not end with a Saturday, and the days to complete the week run through next month’s first few days. Example 4/1/14 is on Tuesday, the extended week for 1st week in April and last week in March will be 3/30/14-4/5/14. | |
| Family | FAM | The basic unit in childcare service that requests for service. |
| Full Time Plus | FT+ | When weekly total service hours exceed certain hours for one child by the provider, the provider may be reimbursed with extra amount. Threshold is 52.5 hours from regulation but provider needs to make it a request and provide their threshold. The lower one will be used. |
| Leave of Absence | LOA | When child does not need the care for the time being. Provider may not charge. Also known as Limited Term Service Leave (LTSL). |
| Normal Hours | NH | From 6:00 AM to 6:00 PM during the weekdays. |
| Partial Month | The payment period does not begin with 1st or end with last day of that month. | |
| Partial Week | The week does not begin with Sunday or end with Saturday. | |
| Provider | PV | The institution or person who takes care of the child(ren). |
| Provider Rates | The rate chart for the payment that is submitted by the provider. | |
| Provider Type | Type of provider: licensed center, licensed home, or license exempt. | |
| Rate Category | It is the frequency the rate selected if for. There are four types of frequencies: Hourly, Daily, Weekly, Monthly. | |
| Re-authorization | When there is a change in family needs, family fee, and family schedule. | |
| Regional Market Ceiling | RMC | Regional Market Rate Ceiling. |
| Regional Market Rate | RMR | Regional Market Rate. |
| Schedule Type | The type of care schedule, there are two types: Set & Variable | |
| Set Schedule | The daily sign in/out time of the child that is fixed. | |
| Variable Schedule | The daily sign in/out time of the child that is not fixed. Parent could only provide a time range for each day, and the child may come in at any time during within the time range. | |
| Special Needs | SN | Due to physical or psychological disability, the child may need special service. If child requires special needs service, the provider could be paid more. There are two types of Special Needs: Exceptional Needs and Severely Disabled. |
| Week Attended Days | WAD | Sum of the days in the week in which calculation hour is greater than 0. |
| Month Attended Days | MAD | Sum of the days in the month in which calculation hour is greater than 0. |
| Week Total Days | WTD | Sum of the days in the week where the child care service could be provided. |
| Month Total Days | MTD | Sum of the days in the month where the child care service could be provided. |
| Week Total Drop In Hours | WDI | Sum of the days in the month where the child care service could be provided. |
| Month Total Drop In Hours | Sum of Drop in hours approved in the month. | |
| Week Total Full Time Plus Hours | WFT | Sum of the Full Time Plus hours in the week. |
| Month Total Full Time Plus Hours | MFT | Sum of the Full Time Plus hours from all weeks in the month. |
| Week After Hours | WAH | Sum of the calculation hours between 6 pm - 6 am in the week. |
| Month After Hours | MAN | Sum of the calculation hours between 6 pm - 6 am in the month. |
| Week Normal Hours | WNH | Sum of the calculation hours between 6 am - 6 pm in the week. |
| Month Normal Hours | MNH | Sum of the calculation hours between 6 am - 6 pm in the month. |
| Week Total Hours | WTH | Sum of the calculation hours in the week. |
| Month Total Hours | MTH | Sum of the calculation hours in the month. |
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