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Question:

What Is The Difference Between The “Batch CDNFS/EENFS” and “Batch New CDNFS/EENFS” Buttons?

Answer:

When you need to generate a CDNFS (Child Development and Nutrition Fiscal Services) / EENFS (Early Education Division and Early Education and Nutrition Fiscal Services) report, it's essential to understand the distinction between the "Batch CDNFS/EENFS" and "Batch New CDNFS/EENFS" buttons based on your specific scenario.

1. Batch CDNFS/EENFS:

   • When No Prior CDNFS/EENFS Report Exists: If there is no previously generated CDNFS/EENFS report for the selected month, using the "Batch CDNFS/EENFS" button will calculate for that month.

   • When an Existing CDNFS/EENFS Report Is Present: If a CDNFS/EENFS report has already been calculated for your chosen report month, site, or program, selecting "Batch CDNFS/EENFS" will rerun the calculation. This process overwrites and refreshes all existing data in the report.

   Caution: If any user has manually edited or corrected the data in an existing report, using "Batch CDNFS/EENFS" will override those edits, necessitating that they be redone. It's important to exercise caution when selecting this option to avoid unintentional data loss.

2. Batch New CDNFS/EENFS:

   • When an Existing CDNFS/EENFS Report Is Present: If you have existing data on your CDNFS/EENFS report and you want to calculate for new students who are not included in the current report, use the "Batch New CDNFS/EENFS" button. This action will only add newly introduced students to the report calculation without altering data for students already included.

For example, if you've already batched a report and then add a new student to CareConnect with attendance data that affects the current report, consider using "Batch New CDNFS/EENFS." This option ensures that the new student is included in the report without overwriting any edits or data from your current report.

Understanding the difference between these two options is crucial for maintaining accurate CDNFS/EENFS reports and making necessary updates as needed. Remember to be cautious when using the "Batch CDNFS/EENFS" button if any manual edits or corrections have been made in an existing report, as selecting this option will override those edits, requiring them to be redone.