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Question:

What is the difference between the student’s Schedule Status and Enrollment Status?

Answer: 

Student's Schedule Status is the status of a student's enrollment schedule, ie what hours, what program, and which specific period.

• Active: the schedule listed is currently in use.
• Inactive: the schedule listed is not currently in use and was used in the past.
• Pending: the schedule listed is not yet in use and is slated to be used in the future.

The student's schedule status can be found under Students → All Students → Select a specific student → Schedule.

A student's Enrollment Status is whether or not the student is still currently attending any program.

• Active: student is currently attending a program.
• Inactive: student is dropped out or not currently attending a program.
• Pending: the student will attend a program in the future.
• Graduated: the student has finished the program.

The student enrollment status can be found under Students → All Students → Click on a specific student and it will lead you to the student's profile that shows the student's status.

 

CareConnect has built-in system jobs that automatically update the schedule status and the enrollment status. System jobs run time is set at night.

System job updating a schedule status is based on the Start date and End date specified in the schedule details:

• If a schedule is added with a Start date in the future → Job will update the schedule status to Pending.
• If a schedule is added with an End date in the past → Job will update the schedule status to Inactive.
• If a schedule is added with no Start date nor End date → Job will not update the schedule status.

For example:

• If you've added a schedule with no Start date nor End date, and mark its status as Active → Job will skip this schedule.
• If you've added a schedule with no Start date nor End date, and mark its status as Inactive → Job will skip this schedule.
• If you've added a schedule with no Start date nor End date, and mark its status as Pending → Job will skip this schedule.
• If you've added a schedule with a Start date as today or in the past, no End date, and mark its status as Active → Job will skip this schedule.
• If you've added a schedule with a Start date as the first of next month, and mark its status as Active → Job will update the schedule status to Pending.

System job updating an enrollment status is based on the schedule status the student has:

• If a student's enrollment status is active and the student has:
  • active schedules → Job will skip this student's enrollment status.
  • inactive schedules → Job will update this student's enrollment status to inactive.
  • pending schedules → Job will update this student's enrollment status to pending.
  • active & inactive schedules → Job will skip this student's enrollment status.
  • active & pending schedules → Job will skip this student's enrollment status.
  • inactive & pending schedules → Job will update this student's enrollment status to pending.
• If a student's enrollment status is pending and the student has:
  • active schedules → Job will update this student's enrollment status to active.
  • inactive schedules → Job will update this student's enrollment status to inactive.
  • pending schedules → Job will skip this student's enrollment status.
  • active & inactive schedules → Job will update this student's enrollment status to active.
  • active & pending schedules → Job will update this student's enrollment status to active.
  • inactive & pending schedules → Job will skip this student's enrollment status.
• If a student's enrollment status is inactive and the student has:
  • active schedules → Job will update this student's enrollment status to active.
  • inactive schedules → Job will skip this student's enrollment status.
  • pending schedules → Job will update this student's status to pending.
  • active & inactive schedules → Job will update this student's enrollment status to active.
  • active & pending schedules → Job will update this student's enrollment status to active.
  • inactive & pending schedules → Job will update this student's enrollment status to pending.
• If a student's enrollment status is graduated and the student has:
  • active schedules → Job will update this student's enrollment status to active.
  • inactive schedules → Job will skip this student's enrollment status.
  • pending schedules → Job will update this student's enrollment status to pending.
  • active & inactive schedules → Job will update this student's enrollment status to active.
  • active & pending schedules → Job will update this student's enrollment status to active.
  • inactive & pending schedules → Job will update this student's enrollment status to pending.